Should my school choose to auto-archive units at the term change?

As part of the New Term wizard, you'll be asked whether or not you want to archive all units at the school. This is something you should consider carefully, as it will directly impact what teachers see the next time they log in to JumpRope. Please read through the guidelines below, and feel free to contact us at support@jumpro.pe if you're still unsure!

Teachers can view their archived units in the Archive section of the Plan tab underneath their course lists ( For District Edition users, your archived units are available in the Manage Units menu), and these units can be cloned for use in the new term. 

What Archiving Does:

• Moves units to the archive, retaining all scores. Scores from these units will still appear on all mastery reports based on the date ranges of the unit just as before.
• Teachers can view their archived units in the Archive section of the Plan tab underneath their course lists, and these units can be cloned for use in the new term. 
• Archived units cannot be edited or deleted, and dates cannot be changed.
• Be prepared that after you archive, teacher's Plan tabs will appear to be empty. You'll want to warn them of this ahead of time to avoid any panic!
• Scores in an archived unit can still be changed if necessary.

Reasons to Archive:

• If your school will be finalizing grades at the end of the term (maybe even entering them into another system such as your SIS), you'll definitely want archive.
• Minimizes the possibility that teachers will accidentally delete a unit from a past term that contains scores.
• Prevents teachers from using the same unit for two different terms. If this happens, you'll lose the ability to keep grades separate for each term. If rosters have changed, students may end up with term 1 courses appearing on their term 2 rosters. Archiving prevents that.
• It helps keep the plan tab "clean" for teachers...it's much easier to stay organized when everything you're looking at is current!

Reasons not to Archive:

• If you want to build on previous scores for year-long units, those units usually should not be archived. 
• You have no reason to want to keep grades separate for each term, and no need for a "final grade" for any given term. 

For some schools, all-or-nothing is not a good option. For example, if most of your courses are year-long but there are a few electives that change at the term, you won't want to auto-archive. However, you'll likely want to ask the teachers of the electives to archive their units manually in order to make sure that they don't accidentally make changes to grades from a course that has been completed. Archiving manually is easy, and you can find more information in this article.